Department Secretary – Primary Care Clinics (Limited Term Employment)

POSITION SPECIFICS Title: Department Secretary FTE: Limited Term Employment (40 hours/week) xe2x80x93 approximately 6 months Schedule: Monday xe2x80x93 Friday between the hours of 7:30am-5:00pm Holiday Rotation: None Weekend Rotation: None On Call Requirements: None POSITION SUMMARY Work closely with clinic leadership to assist and execute on administrative tasks for the Primary Care Clinics. POSITION TECHNICAL RESPONSIBILITIES Collaborate with clinic leadership on staff schedules. Coordinate internal and external meetings including scheduling, accurate minute taking, gathering necessary materials and other preparatory tasks. Schedule interviews and assist with follow up. Assist with special events, including ordering, pickup, and set up. Greet and direct, as appropriate, all visitors and patients, utilizing skills consistent with quality customer service. Answer phones and transfer or communicate all messages appropriately. Run and prepare reports; assist with sending of reports as requested. Assist with special project tasks including coordination, research, and information gathering. Provide other clerical duties as requested. POSITION REQUIREMENTS Education: Required: High school diploma or equivalent. Preferred: Experience: Required: 2-3 years of administrative or clerical experience. Preferred: Licenses and Registrations: Required: None Preferred: Certification(s): Required: None Preferred: BENEFIT SUMMARY Retirement plan with immediate vesting and employer match Discounted membership to our state-of-the-art fitness facility Free parking at facility #IND100