Optical Inventory Processor – Receptionist

  • Part Time, Full Time, Locum Tenens/Traveling, Remote
  • Wheaton, IL

Wheaton Eye Clinic LTD View Company Profile

About Wheaton Eye ClinicFounded over 80 years ago, the Wheaton Eye Clinic is a nationally recognized multi-subspecialty ophthalmology practice that spans the western suburbs of Chicago and is the largest independent ophthalmology clinic in the Midwest. We pride ourselves on serving the community both as a caring eye care provider and as a reputable employer. Our offices are located in Wheaton, Naperville, Hinsdale, Saint Charles, Bartlett, and Plainfield and an ophthalmology-specific ambulatory surgery center at the main office in Wheaton. We currently have 34 ophthalmologists and 6 optometrists in every ophthalmic subspecialty are highly respected in the region and have superb relationships with referring colleagues and health systems. Patients travel to Wheaton Eye Clinic from throughout Northern Illinois, as well as from across the United States. Our referring physicians locally, across the United States, and from many international countries, send their patients to Wheaton Eye Clinic because of its unwavering reputation for exceptional patient care. More than 170,000 patient visits occur each year. Our mission at Wheaton Eye Clinic is to provide comprehensive eye care services of the highest quality and value. This dedication to excellence is founded on how we strive to surpass each patientxe2x80x99s expectations in the delivery of competent, timely, and compassionate eye care. The Optical Inventory Processor is responsible for inventory purchasing, data entry, verifying orders, maintaining an adequate inventory of department stock, processing returns, obtaining, and tracking credits. Responsibilities include front desk reception duties as required. Hours are Monday – Friday either 7am – 4pm or 8am – 5pm.Duties and responsibilitiesPlace orders with vendors and maintain adequate supply of all items needed for inventory and customer ordersReceive orders and verify invoicesMonitor purchase orders and stocking levels for satellite officesMaintain department stock in an organized mannerEnsure inventory levels stay at predetermined levelsMonitor merchandise back orders Monitor and update frame costs when identified from invoicesIdentify areas of obsolete inventoryNotify appropriate staff of change in status of eyewear ordersReturn product and materials to vendors for credit as necessaryMaintain required files, invoices, statements, credits and records Provide back-up support for optical receptionist as requiredArrange and attend vendor meetings Conduct frame board management two times per week for Wheaton locationTag productSupply frame cases to satellite offices Answer Phones and assist patient with questions and scheduling appointmentsReceive completed jobs, notify patient of availability, mark them received and notified, place them in holding drawer Maintain appropriate patient flow for the Optical Department Complete sales of accessory items for patients. Perform other duties as assigned or as may be related to the positionQualificationsEducation: High school graduate or equivalent Exceptional accuracy and attention to detailAbility to apply business knowledge and mathematical analysis to improve inventory managementAbility to work well under pressure in a fast-paced, deadline-driven environmentSelf-motivated to take ownership of multiple tasks and work with minimal supervisionAbility to work independently and as part of a team Computer literate and skilled in Office Windows applications (Word, Excel, etc.)Proficient with data entry We offer a competitive salary, benefit package and generous 401k programEOE

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